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Did you know that the QuickBooks app for Mac lets you run QuickBooks Online on your Mac faster than in a browser? And it’s free with your QuickBooks Online subscription!
Exploring the QuickBooks desktop SDK. This is a guide to the functional areas of QuickBooks Desktop that your app can access. It describes how the UI works and operational details for each area. Generally, the API parallels the functionality provided in the QuickBooks Desktop user interface. QuickBooks apps expand the capabilities of QuickBooks Online, each working together to improve your business. All QuickBooks apps are free to try!
But you may wonder: Can’t I just use QuickBooks Online from my browser?
Yes, you can. But here are some cool things you can only do with the QuickBooks Mac app.
1. Open QuickBooks with one click from your desktop
The QuickBooks app for Mac appears on your desktop just like any other Mac program, and you can keep it in the dock for quick access. Just click the icon to get started!
2. Stay signed in
Unlike the QuickBooks website, which signs you out after a period of inactivity, the QuickBooks app for Mac lets you stay signed in. Like, indefinitely.
Just click the Stay Signed In checkbox on the sign in page.
3. Navigate with ease
Here are a few navigation tips:
- Move easily from page to page with the Back and Forward buttons.
- Switch companies right from the toolbar.
- Bookmark your favorite pages for quick access.
4. Load pages faster
Just click items down the left navbar: Customers, Vendors, Transactions… they all pop up much faster than in a browser window.
5. Easily open multiple windows
You can easily work in multiple windows. Drag and drop windows anywhere, even across monitors and side-by-side.
This is helpful when you want to look at several things at once, like:
- The Sales Transaction list and an open invoice
- A rejected and a pending estimate
- The check form and the bank register
And windows automatically refresh — make a change in one window, and all other related windows will automatically refresh with the updated data!
Example 1
Click Create (+) and click the Detach icon (it looks like this ) to open a new invoice in a separate window.
Example 2
Go to Transactions > Sales and drag an invoice outside the list until you see its thumbnail. Release your mouse to display the invoice in a separate window.
To switch between open windows
Press Command + ~ (tilde, below Esc).
For more info on opening multiple windows, choose Help > Multiple Windows.
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6. Work faster with Mac shortcuts
QuickBooks Mac shortcuts require fewer keystrokes than on the website. For example, press Option + i instead of Ctrl + Option + i to create an invoice.
From the QuickBooks Mac menu bar, choose Help > Keyboard Shortcuts to see the whole list.
7. Take advantage of familiar Mac controls
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Maximize your productivity with familiar toolbar and menu options!
8. Keep on top of things with QuickView
Last but certainly not least, QuickView keeps an eye on your transactions and lets you know when something needs your attention. Right from your desktop!
Download the QuickBooks app for Mac
Is the QuickBooks app for Mac free for QuickBooks Online users?
Yes. Just download, sign in, and go!
Do I need a special sign-in?
No, simply sign in with your QuickBooks Online credentials. Super easy.
Does it automatically sync my QuickBooks Online data?
Absolutely!
This article was originally posted September 15, 2014, and updated July 1, 2016.